Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it.

Personal Data

What is personal data?

Personal data is information that could identify a living person. In this case we mean details you fill in on your membership form such as your name, address and email, which, taken together could identify you uniquely.

What personal data do we collect about you?

When you apply to be a member of PCDT we must collect some personal data about you. This is so we can properly record your membership and keep in touch with you.

We ask only for as much information as we need to do this: your full name, postal address a contact phone numbers and an email address if you chose to supply one.

Why do we have to ask for personal data?

We have a legal obligation under the Companies Act 2006:

  • to hold a register of members and
  • to tell all members about certain events (for example General Meetings)

We also want to communicate with you because it is in the legitimate interest of the organisation. For example, we might, from time to time, issue a newsletter about projects and activities or ask your opinion though a survey.


Do we share your personal data?

PCDT won’t share your personal data (except as required by the law) and will only hold it and use it for the purposes mentioned above unless we have asked for you permission to use it from another reason.

For example, if you were taking part in a project, we might ask your permission to use your information for another purpose such as publishing information about the project.


How long will be hold personal data about you?

Your personal data will stay on our Members Register for as long as you are a member and for ten years after your membership ends because this is what the law requires.

Under General Data Protection Regulations or GDPR individuals have new rights about the control and use of their personal data. You can find out more about this from the Information Commissioner’s Office website:

If you are unhappy about how we deal with your personal data you can complain to us using our normal complaints process and you can complain to the Information Commissioner’s Office at any time.

Site Data Collection


Only registered users can leave comments on the site. When this happens  we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

These collect your email address and the data that you enter. The data from the forms is stored on the site.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.